10 Admin Tasks Every Small Business Should Outsource

Running a business is no small feat. Between delivering your services, managing clients, and trying to grow, the admin side of things can quickly become overwhelming. That’s where outsourcing comes in — and no, it’s not just for big companies.

At DW Admin Co, we help small business owners across real estate, trades, beauty, and more reclaim their time and sanity by taking administrative tasks off their plate.

Here are 10 admin tasks you should absolutely consider outsourcing:

✅ 1. Invoicing & Payment Tracking

Chasing payments, sending reminders, and keeping tabs on who’s paid — it’s time-consuming and easy to put off. A VA can stay on top of this for you so your cash flow stays healthy.

✅ 2. Email Management

Sick of an overflowing inbox? We can manage, sort, and reply to client enquiries so nothing important gets missed.

✅ 3. Calendar & Appointment Booking

Double-booking or missed appointments? A virtual assistant can handle scheduling, confirmations, and client follow-ups so your calendar runs like clockwork.

✅ 4. Social Media Content Creation

Keep your business visible online without spending hours on Canva or trying to write the perfect caption. We create, schedule, and even help with ideas.

✅ 5. Document Creation & Formatting

Proposals, reports, client forms — we make them look clean, branded, and professional.

✅ 6. Client Onboarding Admin

Need welcome emails, forms, or contracts sent? We can automate and personalise your onboarding so new clients feel taken care of from day one.

✅ 7. Job Quoting & Scheduling (Trades)

Tradies – stop writing quotes at 8pm. We can manage quoting, job scheduling, and even subcontractor coordination.

✅ 8. Listing Support (Real Estate)

From preparing signboards to uploading listings and booking photographers, we know the ins and outs of real estate admin.

✅ 9. Bookkeeping & Data Entry

We don’t replace your accountant, but we do keep your financial records tidy, invoices up to date, and your Xero or Zoho Books reconciled.

✅ 10. Client Reminders & Follow-Ups

Whether you’re rebooking beauty clients or following up on leads, we keep communication flowing so you stay top of mind.

💡 Final Thoughts:

You don’t need to hire full-time to get professional support. Outsourcing admin lets you stay in your zone of genius while we handle the back-end work that keeps your business running smoothly.

📞 Ready to outsource your admin?

Let’s chat about how DW Admin Co can support you.

👉 Contact Us | Based in Perth, supporting clients Australia-wide